Privacy Policy

1. Data Controller

The National Board of FN Students Norway (UN Students Norway), led by the President, is responsible for the overall processing of your personal data. This includes ensuring that all data is handled in accordance with applicable laws and regulations.

2. What Information We Collect and Why

We only collect personal data that is necessary for our core activities as a membership organisation.

Membership: When you register as a member, we store the information you provide, including your name, email address, phone number, age or date of birth, and your local chapter. This information allows us to manage your membership, verify your eligibility for events, and connect you to the correct local community.

Events: For certain events, especially closed, national, or international conferences, we may collect additional information such as dietary requirements, accessibility needs, or emergency contact details. This ensures that all members can participate safely and comfortably.

Communication: We use your contact details to send newsletters, publications, invitations to events, and other updates about our activities.

Other Data: In some cases, we may collect limited information through surveys, applications for leadership roles, or participation in project teams to better understand our members’ needs and improve our programs.

3. Legal Basis for Processing

Our processing of your personal data is based on:

  • Your consent, provided when registering as a member.

  • The legitimate interests of FN Students Norway, including membership management, organisation of events, internal administration, and communication with members.

4. How We Protect and Share Your Data

  • Personal data is only accessible to relevant board members of the National Board and local chapter boards for operational purposes.

  • We do not sell or share your personal information with third parties for marketing purposes.

  • In limited cases, data may be shared with trusted partners, service providers, or authorities if necessary to deliver events or comply with legal obligations.

5. Your Rights

  • You have the right to:

  • Access the personal data we hold about you.

  • Request correction of inaccurate or incomplete data.

  • Request deletion of your personal data.

  • Withdraw your consent at any time.

  • Object to or restrict processing in accordance with applicable law.

To exercise any of these rights, please contact us at norge@fn-studentene.no. We will respond promptly and ensure your request is handled in compliance with applicable data protection laws.

6. Data Retention

We retain your personal data only for as long as necessary to fulfil the purposes for which it was collected, including membership management, event administration, and legal obligations. Once your membership ends or data is no longer required, it will be securely deleted.

7. Changes to This Policy

We may update this privacy policy periodically to reflect changes in our practices or legal requirements. The latest version will always be available on our website. We encourage you to review it regularly.

8. Contact

If you have any questions or concerns regarding the processing of your personal data, please contact us at: norge@fn-studentene.no.

Last Updated: 29.10.2025